The pros and cons of using a password manager over an authenticator app

Convenience vs. maximum isolation: Here's how to choose where your verification codes live.

When it comes to keeping your online accounts safe and sound, two-factor authentication (2FA) has been a standard recommendation from security experts worldwide for years. As more and more people adopt 2FA, one question keeps coming up: Should you store your authentication codes inside your password manager or keep them in a dedicated authenticator app?

The idea that your login should rely on two separate factors is a fundamental security principle. Password managers offer one approach, while authenticator apps offer another. Each comes with real trade-offs that aren't always obvious at first glance. While they're both designed to protect you, they work in completely different ways.

Two-factor authentication is built on the simple idea that if someone steals your password, they still won't be able to get into your account without a second piece of proof of your identity. Some apps will send you a text message with a one-time-use code, some will make a number pop on your phone screen, a few will email you a code, while others will ask if you'd rather use a special code generated by an authenticator app.

A password manager, on the other hand, brings both factors into the same vault, trading some of that separation for convenience. Neither approach is wrong, and each reflects a different set of priorities, like how much friction you're willing to accept, how you manage devices and what you're most worried about losing access to. Understanding how these tools work, how they differ and what you need is the recipe for finding the right tool that fits your needs.

Most modern password managers come with multiple tools, including authentication tools. Most popular options, such as 1Password and Bitwarden, can generate and autofill six-digit, time-based one-time password codes right alongside usernames and passwords. There are real advantages to putting all your eggs in one basket.

It's such an effortless way to autofill all this info without squinting at your phone and typing in a code before it expires. Another advantage comes for users who handle multiple devices, as password managers sync 2FA codes across desktop, browser and mobile apps, so you're never stuck without access.

Another advantage to using a password manager is that you're never locked out of your devices if you lose or break your phone. Since all your 2FA seeds are backed up inside your encrypted vault alongside your passwords, they're all equally safe. If you need to share your account data with family or your team, it's easier to give access to your password manager since they won't have access to the authenticator tool on your phone.